Queue Management Software for the Education Sector


Students wait in a line

The education sector faces increasing pressure when it comes to improving the learning experience and ensuring that students are satisfied. While a lot is being done to improve student services with support from innovative school systems and other educational strategies like embracing personalized learning, one of the major areas of concern for both administrators and students is queue management.

Long lines are a common scene throughout schools, colleges, and universities, and they’re one of the leading causes of dissatisfaction among students, let alone the increasing resources needed to handle the ever-growing service expectations from students. From the admissions office to the library, sports arenas, health centers, and lunch halls, queues are a huge problem in schools. The good news is, this can change.

The solution lies in implementing an effective queue management system or software like QLess. This guide offers some insights into why queue management is vital and how schools can take advantage of such systems to improve student services.

Advance the Delivery of School Services

Queue management software for schools helps you eliminate lines and improve student retention. Instead of students having to wait in long lines in the registrar’s office, library, retail points, and other service points in colleges or university campuses, students can simply take advantage of a simple and intuitive system that allows them to access the services they need without necessarily having to stand in long lines.

By rolling out a queue management system or queueless software on campus, administrators can make it easier for students to join a line using the campus website, their phone, or an on-site kiosk. Students simply have to choose the type of services they need and the system provides the expected wait time. Queue management software comes with real-time status notifications that help notify students of line progress, ensuring a reduction in frustration and better queue control.

Fewer Lines Mean More School Spirit

Students expect delivery of services in a timely manner. But with administrators stretched in terms of resources, it becomes increasingly difficult to deal with the increasing student numbers. As student expectations grow, it becomes even more difficult to control queues as students seek services. All of this ends up causing undue pressure on the staff and students alike who have to adjust to never-ending lines.

Luckily, with a professional-grade queue management system or software for colleges or universities, you can easily rise to this challenge while contributing to better services across the board at a lower cost. Fewer lines mean less time wasted, improved student satisfaction and staff morale, reduced attrition rates among students, and more school spirit. In fact, having a queue management system in place shortens on-site times by up to 97%.

Students can share their experiences and provide feedback via SMS surveys to even make queue management systems more efficient. With students happy with the services offered, administrators can enjoy a significant reduction in student dropouts. With better queue management, staff allocation can be streamlined, reducing operational costs.

How Queue Management Software Changes Everything

Investing in the right queue management system or software transforms student services processes into a stress-free experience. What makes queue management solutions unique?

Interactive Mobile Queuing

Queue management solutions for the education sector offer interactive mobile queueing. It’s no secret that millennials and the later generations, who make up most of the college and university students today, are inseparable from their smartphones. On average, students spend at least 94 minutes a day texting. These statistics show why mobile queueing should be adopted to streamline students into the virtual queuing process.  

With an interactive user interface that ensures easy and clear messaging, students can quickly check wait times, request more time from anywhere they are, and join queues no matter what device they’re using. At the end of the day, students want the most effective way to get messages that are relevant to them at any time, and a queue management system or software does exactly that – letting them know when service is available.  

Students Can Join Remotely

A queue management software offers an effortless way for students to access the services they need across campus without having to stand in long lines. Students simply join a virtual queue via the campus website, mobile phone app, or an on-site kiosk and go about their usual business. Students get notifications on their mobile devices as they move forward in the virtual queue. That means saving time that could be used to increase learning efforts.

Less Wait Time

Since a queue management software or system keeps students on the loop, school administrators can deal with less student frustration and less congestion in offices. Happier students with more time away from long queues can spend their time studying, eating, participating in school-related activities, and attending class. Your staff can also focus more on addressing the various student needs that require more attention.  

Powerful Analytics to Help Improve Services

Queue management solutions enable you to get clear analytics on your queue management efforts and create accurate reports. You get clear details on student wait traffic, queue patterns, and busy times. This means that you can aggregate and compare student queuing data from multiple offices across campus so you can make changes where necessary. These valuable insights are critical to improving student services.  

Getting Started With Queue Management


A man checks the time

If you’re looking for an innovative queue management software or system that empowers your students to wait wherever they want, instead of crowded service points, look no further but QLess. With our industry-leading queue management software, your students are given a personal wait time forecast with timely notifications and updates that alert them as they move to the front of the queue. The result? Stress-free students and better-equipped staff.Ready to get started? Talk to us today or request a free business demo.