Make It Easier for DMV Customers to Get in Line with QLess

man sitting on chair near glass window

Introduction

For many people, when their driver licenses expire or they need to register their vehicle, it is a cause of stress and concern. That is because to get the service they need, they will have to go to the Department of Motor Vehicles or DMV. The DMV has gained a reputation over the years, fair or unfair, for arduous wait times and poor customer service. There aren’t many citizens excited to go to any government office, but the one that may have obtained the most negative reputation could be the DMV.

What is unfortunate about this is that DMV workers work tirelessly in stressful circumstances to try and accommodate their customers. The issues that DMV workers are blamed for often aren’t their fault. It is just a difficult proposition to service many customers who all need something that takes time. The bureaucracy and red tape mean workers’ hands are often tied.

Still, the environment can be unpleasant for consumers at many offices. According to data from Tred.com, the average wait time in three different California offices was more than two hours. This is the case in several other offices across the country, although typically, the wait times tend to be more in the range of 35 minutes to an hour. Many of these offices are underfunded and short-staffed, putting workers in a difficult position and making customers stand in long, agitating physical queues that put them in bad moods by the time they reach staff.

Is there an easy answer to this problem? Not necessarily, but some solutions are capable of improving the customer and staff experience, improving efficiency, and limiting the need for physical lines. One of these solutions is the QLess virtual queue and visitor management system.

QLess is software designed to trim wait times, help businesses engage with their customers better, and improve the end-to-end experience. DMV offices can use a change to be more customer-friendly, so let’s explore why virtual queue software can be the answer to this issue.

 

What are Virtual Queues and How Do They Work?

Virtual queues are a new way of waiting in line and managing the customer journey. Implementing a virtual queue has become incredibly popular in industries ranging from education and healthcare to retail and government. Many businesses are seeing firsthand the power a virtual queue has to improve customer service and increase customer intake. This makes it the perfect solution for a world where the customer experience has become more critical than ever before.

Virtual queues for the DMV are visitor check-in software that allows customers to join a virtual line without needing to be physically present in any line. On QLess, customers are able to join these virtual lines through a mobile app, website, or on-site kiosks, depending on the preference of the business. Once in these virtual lines, customers can monitor the wait time and enter the office when it is time for their appointment.

A smart DMV queue system like QLess can enable offices to run a completely virtual line that filters customers according to appointment time and type. These software solutions can also blend with walk-in customers according to the business’s preferences. For example, companies can choose to automate their line with customers who have appointments getting priority over walk-ins.

The queue management of virtual lines can transform how a business operates. It can altogether remove the need for physical congestion in the office and ensure that customers have the freedom to wait from wherever they please. This contributes to a DMV office where customers and staff are both happier. The wait times with QLess have also been noted to be drastically shorter. According to QLess’ data, wait times at businesses that use their software can decrease by up to 97%.

 

Improve the Waiting Experience

If there’s one crucial thing to note about waiting, it is that all waiting experiences are not created equal. What people dislike about lines isn’t necessarily the wait; it is how they are waiting. Sure, people dislike long waits in nearly every circumstance, but one thing that contributes to that dramatically is sitting around in a sterile waiting room or standing in a long physical line. These both only add to the unpleasantness of what customers experience. A virtual queue system can help change this crucial aspect of the waiting experience.

Customers’ attitudes towards waits are pretty straightforward. They are certainly not fond of standing in long lines. QLess has surveyed 250 United States adults 25 and over on their thoughts on waiting. Most people agree: if there is a long physical wait, they might not stick around. 69% of respondents stated they’d go to a competitor if they had notably shorter wait times. 60% have walked away from an appointment and either not returned or gone to a competitor because of a long wait time.

Waits and the waiting experience significantly impact the decisions customers make. The DMV is in a unique position where they don’t have many competitors, as no one else has the authority to administer a vehicle registration or handle a road test appointment. But a good customer experience is important because customers will either leave bad reviews or delay receiving the essential services they need.

That is why a more enjoyable waiting experience goes a long way. Queue psychology shows us that unexplained waits feel longer than known, finite waits and that anxiety makes waits feel longer. QLess addresses both of these issues by enabling customers to wait wherever they please and using machine learning and collected business intelligence to project highly accurate, finite wait times to customers.

The waiting experience doesn’t have to be something customers dread. With QLess, it can be a friction-free, independent experience where there’s no need to enter an office until it is time to be serviced.

 

Help Employees Facing an Often Difficult Task

DMV workers across the country face an unenviable task. The general disposition of the customers they serve is not often cheerful, particularly after they’ve been in long, frustrating lines. Much of that frustration customers feel gets redirected at staff. Staff is also responsible for managing customer flow, only with the help of the ticketing queue system, which is outdated and inflexible. QLess comes with visitor management software that has the potential to make the jobs of frontline staff drastically easier.

QLess has calendar management features that streamline staff’s appointment schedule while seamlessly managing the queue. It gives staff greater visibility into the lineup, wait times, and the appointment types of the customers present. And unlike the classic DMV ticketing system, these calendars are highly flexible and can be adjusted on the fly.

The QLess flexible calendar enables staff to move appointments around in the system on the fly. If a customer is five minutes late for their appointment, they can be moved back in line to accommodate other customers. Staff can also organize separate virtual lines for different appointment types or according to the employee servicing them. These changes create a more agile business that can react and adapt faster than ever before.

This all services your staff in a significant way. Rather than have to deal with frustrated customers that have been standing in a long line for the past hours, they are dealing with customers that have waited from wherever they want. The QLess software can also be wholly automated according to DMV policies, so there is less need for staff to focus on managing lines. They can instead have an organized, simple structure to their day-to-day that benefits all parties involved.

man in bluee ssweater

 

Happier Customers, Better Reviews

While the DMV might not be in a crowded market like many retail stores or medical offices are, it is still essential that they make their customers happy. Happy customers leave positive reviews, and unhappy customers leave negative reviews. Negative reviews harm a business because they scare other prospective customers away and spread bad word-of-mouth information about them. A quick Google will show you that many DMV offices aren’t exactly receiving the highest scores from customers. 

According to TrueList, positive reviews play a vital role in the purchase decisions of 93% of consumers. People consistently seek reviews before deciding whether to utilize a service or purchase a product. The online generations are very open about sharing their positive or negative experience, and these anecdotal insights have an important impact on the decision-making of others.

Everyone that needs things like license renewals or vehicle registrations must go to the DMV as quickly as possible, but bad reviews can impact that. The flip side to this is that positive customer experiences can result in positive reviews that lead more customers to DMV offices. QLess has the potential to help DMV offices receive more positive reviews from the customers they are hoping to service.

QLess can do this in two core ways. For starters, the reduced wait times and more positive waiting experiences are a surefire way to make customers happier. Waits and poor customer service experience are significant drivers of negative reviews. The other factor here is QLess’s ability to send customers pulse SMS review requests directly after their appointment. Not every customer wants to submit a review, but a review request reminds them to share their experiences.

For DMV offices, reviews are essential to how they are perceived. Offices should take the necessary steps to receive positive reviews from their customers by implementing the QLess DMV queue system.

 

High-Value Data for Understanding Core Weaknesses

One of the most crucial things for any business is objective information that highlights how they are performing. The DMV has data on some aspects of their business, like how many licenses they are issuing daily, but there are gaps in data centered around the customer experience. Driver license offices that receive data on this critical topic can better understand their strengths and weaknesses and make the necessary steps to change them.

Data is a significant differentiator that defines a business’ performance. According to statistics from DataProt, companies with CEOs that make data-driven decisions are 77% more likely to succeed, and businesses that utilize business intelligence are five times more likely to reach faster decisions than those that do not. There is a clear imperative to collecting high-quality information in every aspect of your processes, but many operations have struggled to do this with the customer experience.

QLess is a way to collect data on how your customers interact with your business. QLess has business intelligence features that collect data from your customers using their system. It also has reporting features that show business data in clear charts and graphs that can be segmented.

The QLess data can show several essential things to businesses. They show the average wait time, transaction time, and appointment no-show percentage. The data can be categorized and analyzed, so offices can see how long waits are at certain times of the day or for certain kinds of appointments.

This data provides DMV offices with the necessary tools to implement significant changes. If they see that waits are exceptionally long for a specific service type or at a particular time of day, they can adjust. The data shows you how your check-in process is, whether you have made any improvements, and how your business interacts with customers. It is a helpful tool to help dictate the decisions a DMV office makes.

black and silver laptop computer

 

Socially Distanced Government Offices

In a world of social distancing, one of the most important things a business can provide its customers is peace of mind. Even as the pandemic has mostly subsided, anxiety about the illness is still rampant. While not every type of visitor will be nervous about the pandemic and a crowded waiting room, many have lingering discomfort, and making your customers feel safe is essential. That is why decongesting waiting rooms can go a long way.

According to a QLess survey of 250 US adults aged 45 and over, 59.4% of respondents associate congested waiting areas with potentially unsafe conditions. There will be an adjustment period as we return to normalcy from a major airborne virus. Mental health concerns are still severe, as the pandemic triggered a 25% increase in anxiety and depression worldwide. Ensuring customers aren’t crowded in your office will help accommodate those with lingering stress from a challenging time.

QLess is a way for DMV offices to appeal to their customers by removing the need for their physical presence until the appointment starts. Rather than a waiting room crowded with a large number of people sitting around waiting their turn, DMV offices can completely reduce the need for physical congestion. This will alter their visitor management processes to be more appealing to customers still dealing with stress and concern from the pandemic.

It also won’t impact customer flow. A DMV queue system like QLess provides real-time data on the wait time, as well as the ability to SMS message customers to notify them of changes in the wait time or imminent appointments. That means customers can be just as aware of when their appointments start but not tied down to a single location.

 

Make Your Government Office More Accessible

The services offered by the DMV are critical. Customers need them to be on the road, which is a big part of independence for many people. Ensuring that the experience is seamless for visitors of all kinds is important, particularly those dealing with disabilities. 26% of adults in the US have a disability of some sort, whether it is mobility, cognition, or hearing. It is essential that when considering how they structure their services, DMV offices ensure they are keeping this significant portion of the population in mind.

Many individuals with disabilities are prolific drivers, with 65% of people with disabilities driving a car or other motor vehicle in the United States, according to the Bureau of Transportation. People that have disabilities are just as in need of the DMV’s services, and if the DMV fails to tailor their customer service processes to individuals that may need accommodations, it would be a significant oversight.

QLess has features designed to accommodate the unique needs of many different people. Adjustments to our software make joining our virtual queue software simple. QLess’ commitment to accessibility is shown in our features that can be found with either on-site kiosks or personal devices. These features include the ability to adjust text size and spaces, a text-to-speech screen reader, dyslexia-friendly font, pausable animations, and more. The goal is to create a virtual queue system that can be customized to accommodate different needs.

All driver license office locations need to consider how easy it is to access their services for people with disabilities. A flexible software solution that can be customized to suit individual preferences goes a long way. QLess gives the customer complete control over the interface to ensure everyone can access the important information and services it provides.

 

Improved Communication for Better Customer Engagement

One of the most crucial components of a positive customer experience is communication. While the average DMV customer service representative does their best, the communication throughout the customer journey isn’t as good as it could be. Not only does this impact how customers enjoy their time in DMV offices, but it also has an impact on DMV offices’ performances. Improving communication ensures that customers are happier and that DMV offices’ intake increases.

For the most part, the communication process for the DMV customer journey is limited to booking an appointment, receiving an appointment confirmation, and waiting in line at the office. However, the overall experience could be augmented with QLess. QLess has bi-directional communication features that are sure to improve how DMV offices and their customers interact.

The communication features enable offices to automate SMS appointment reminders delivered on the day of the appointment. This will ensure that offices reduce their no-show percentages and increase the number of customers they serve. They also allow staff to send mass messages to an entire line of people, giving updates to people waiting in specific lines or for certain appointment types. Staff can also send individual messages and respond to customer queries, all from the comfort of their desk.

The communication features give customers the ability to ask questions or receive updates. They can also send information to staff, like if they are running a few minutes behind schedule or if there have been changes to the type of appointment they need. It helps customers feel more engaged and connected, ensuring a more positive overall experience.

Communication is something a lot of customers emphasize in the businesses they frequent. For DMV offices to appeal to the people they serve and increase their intake, installing a waiting line management system with communication features will have a crucial impact.

person holding white Android smartphone in white shirt

 

Conclusion

The importance of the service provided by DMV offices across the country is significant. They implement the legal framework allowing millions of Americans to take to the road. The process of receiving this service isn’t always easy for customers. DMVs are notorious for long wait times and an agitating customer experience. This is because DMV offices face a challenging task, operating in an overburdened and underfunded system.

One solution to help DMV offices change this is implementing a queue line management system for government. These are software capable of speeding up key processes and improving the customer experience by removing the need for a physical line. A virtual queue system allows customers to remotely enter a line, monitor wait times from their phone, and enter the office when it comes time for their appointment.

This helps DMV offices in several different ways. It cuts down on physical congestion in the office and reduces wait times while providing high-value data that can guide important decisions. It also enables businesses to better communicate with their customers and receive more positive feedback.

The DMV is a critical component of our government. With the help of QLess, they can streamline some vital processes to improve both the staff and customer experience.